BY-LAWS OF THE GREYHOUND BOOSTER CLUB
Approved 2010
ARTICLE I
OFFICES
Section 1.01 The principal office of the organization for the transaction of business is located in the City of Healdsburg, County of Sonoma, State of California.
ARTICLE II
PURPOSE & INTENT
Section 2.01 The Greyhound Booster Club is formed for the purpose of furthering the cause of student athletics at the Healdsburg High School. It shall be the intent of the organization to aid the High School athletic program, financially and by promoting school and community interest in the activities of the athletics at Healdsburg High School.
Section 2.02 The Greyhound Booster Club shall be a nonprofit organization, and all funds and money obtained shall be used only to further the cause of the student athletic program at the school and to ensure operation of the club.
ARTICLE III
MEMBERSHIP
Section 3.01 Membership in the Greyhound Booster Club shall be open to any and all persons interested in aiding the cause of the athletic programs at the Healdsburg High School.
Section 3.02 Only Governing Board members whose dues are currently paid shall be entitled to vote.
Section 3.03 Lifetime members are listed on a separate attachment to this document.
ARTICLE IV
DUES
Section 4.01 Annual dues of the Club shall be $10.00 per person, to be paid annually to the Club Treasurer. Annual dues are payable on or before October 31 of each year. Lifetime members are exempt from paying annual dues.
ARTICLE V
TERMINATION OF MEMBERSHIP
Section 5.01 Members who fail to pay dues as specified shall thereby terminate their membership.
ARTICLE VI
MEETINGS
Section 6.01 Meetings of the Club shall be held on a regular basis. General meetings shall be held on the first Monday of each month. Special meetings may be called by the President or four (4) of the Governing Board members as deemed necessary with prior notice of twenty-four hours given to all Governing Board members.
Section 6.02 The Governing Board shall meet at least once a month. Members of the Governing Board shall determine the date and time of such meetings.
Section 6.03 A majority of Governing Board members must be present at any regular meeting before any official action, including approval or expenditure of funds, may be taken.
ARTICLE VII
GOVERNING BOARD AND ELECTION OF OFFICERS
Section 7.01 There shall be a Governing Board composed of the President, Vice-President, Secretary, Treasurer, and three (3) to six (6) directors, one of which may include the past president, all of whom shall be members of the Club. Said directors shall serve a term of one (1) year. The election of the directors shall follow the rules as set forth in Section 7.02 hereof.
Section 7.02 The Governing Board shall be elected by the general membership of the Club at the May general meeting. The officers of the Club shall be elected by the general membership of the Club at the May general meeting. Said officers shall serve a term of one (1) year, said term to begin in June following their election.
Section 7.03 The officers and duties of each shall be as follows:
(a) PRESIDENT, who shall preside over all general meetings; have the power to call special meetings in accordance with Article VI hereof; preside over all Governing Board meetings, elections, and shall sign all correspondence relating to the Club; shall appoint committee chairmen for all committees; and is eligible to cosign club expenditures of funds.
(b) VICE-PRESIDENT, who shall preside over all general meetings, special meetings, and Governing Board meetings in the absence of the President; and shall be eligible to co-sign club expenditures of funds.
(c) SECRETARY, who shall keep minutes of each regular and special meeting; shall handle any correspondence relating to the Club or its activities at the direction of the President or acting President; shall be eligible to sign membership cards, and to co-sign all checks for expenditures of funds; shall also act as Parliamentarian for the Club.
(d) TREASURER, who shall make all deposits, be eligible to co-sign for all checks for expenditures of funds, record all transactions involving Club funds, shall prepare a report to be read at each meeting; shall make available all books and records to any paid member upon request.
Treasurer shall renew California State Charitable Trust Registration annually no longer than one month after the end of the accounting period. The accounting period is August 1 through July 31.
Treasurer shall be responsible for filing a separate Nonprofit Raffle Report for each raffle conducted during a reporting year. Reports are due on or before September 1st. (Monthly is most efficient.)
Treasurer shall be responsible for making accounting books available at the completion of the fiscal year to a professional accountant for the filing of the Federal and State Non-Profit Tax Reports.
(e) MEMBERSHIP CHAIR, who shall maintain a list of all voting members, issuing and signing cards and receipts upon receipt of dues for membership.
(f) DIRECTORS, three to six of whom shall be elected by the general membership in accordance with Section 7.02 hereof, with the past President serving as director.
(g) ATHLETIC DIRECTOR, or his representative shall be present at all Governing Board meetings in a nonvoting capacity.
ARTICLE VIII
EXPULSION & SUSPENSION OF OFFICERS & MEMBERS
Section 8.01 Any officer or member of the Club may be expelled or suspended from membership for conduct detrimental to the name or welfare of the Club, such expulsion or suspension working a vacancy in any office then held by such member. Written charges shall be filed with the Governing Board and signed by a member or members of the Club in good standing. A date for the hearing by the Governing Board shall be set, at which time the accused person shall have the opportunity to be heard in person or by representative. Notice of such hearing shall be delivered personally to the accused and must contain written copy of charges. The Governing Board must vote in favor of expulsion or suspension by a two-thirds (2/3) vote of the members thereof to make such action effective. The expelled or suspended member shall have the right to appeal such decision to the Club as a whole, and upon demand of such member, made with in ten (10) days after notice of the vote of the Governing Board. If the action of the Governing Board is not sustained, the accused shall be restored to all rights and privileges of membership. The accused shall have no vote at such general meeting, but shall be given the opportunity to be heard in his or her defense or by representative, and the Governing Board may present such evidence as it sees fit in support of its action.
Section 8.02 Any officer of the Club may be suspended or expelled from his office for any of the following reasons: neglect of duties pertaining to his or her office or for conduct detrimental to the name or welfare of the Club. The suspension or expulsion will work a vacancy in any such office. The procedures for such suspension or expulsion are identical to those set forth in Section 8.01 hereof.
ARTICLE IX
FUNDS AND FUND RAISING
Section 9.01 The Governing Board shall hold judicial power in determining qualifications for and expenditure of the funds.
Section 9.02 Funds are to be used for the activities of the Greyhound athletic program. They may also be used for financing fund-raising events, purchasing supplies necessary for the operation of the Club, and for the publicizing of Club related or sponsored activities.
Section 9.03 All checks shall be signed by any two (2) of the eligible co-signers. A new signature card shall be prepared immediately should an eligible co-signer leave the Club.
ARTICLE X
TERMINATION OF ASSOCIATION
Section 10.01 Should this Club ever be terminated or abolished for any reason, whether by voluntary or involuntary action, or by operation of law, then all of the assets of this Club, of whatever type or character, shall be distributed as follows and in the order of priority indicated.
First: Payment of all obligations, claims or liabilities against this Association, except the claims of the members of this Club, to a liquidation dividend: that unless these obligations are paid directly, funds to satisfy these obligations shall be deposited in a banking institution to secure the payment of these obligations.
Second: Any assets remaining after payment of obligations as set out above shall be distributed to an organization for the promotion of the athletic program at the Healdsburg High School.
ARTICLE XI
AMENDMENTS
Section 10.01 Amendments to these By-Laws must be presented at a general meeting of the Club, read thereat and carried by a two-thirds (2/3) majority of the members present and voting.
I, the undersigned, certify that:
I am the presently elected and acting secretary of GREYHOUND BOOSTER CLUB, a California nonprofit association: and the attached By-Laws, consisting of three pages are the By-Laws of this corporation as adopted at meeting of the Governing Board held on _______________.
____________________________
SECRETARY
OFFICES
Section 1.01 The principal office of the organization for the transaction of business is located in the City of Healdsburg, County of Sonoma, State of California.
ARTICLE II
PURPOSE & INTENT
Section 2.01 The Greyhound Booster Club is formed for the purpose of furthering the cause of student athletics at the Healdsburg High School. It shall be the intent of the organization to aid the High School athletic program, financially and by promoting school and community interest in the activities of the athletics at Healdsburg High School.
Section 2.02 The Greyhound Booster Club shall be a nonprofit organization, and all funds and money obtained shall be used only to further the cause of the student athletic program at the school and to ensure operation of the club.
ARTICLE III
MEMBERSHIP
Section 3.01 Membership in the Greyhound Booster Club shall be open to any and all persons interested in aiding the cause of the athletic programs at the Healdsburg High School.
Section 3.02 Only Governing Board members whose dues are currently paid shall be entitled to vote.
Section 3.03 Lifetime members are listed on a separate attachment to this document.
ARTICLE IV
DUES
Section 4.01 Annual dues of the Club shall be $10.00 per person, to be paid annually to the Club Treasurer. Annual dues are payable on or before October 31 of each year. Lifetime members are exempt from paying annual dues.
ARTICLE V
TERMINATION OF MEMBERSHIP
Section 5.01 Members who fail to pay dues as specified shall thereby terminate their membership.
ARTICLE VI
MEETINGS
Section 6.01 Meetings of the Club shall be held on a regular basis. General meetings shall be held on the first Monday of each month. Special meetings may be called by the President or four (4) of the Governing Board members as deemed necessary with prior notice of twenty-four hours given to all Governing Board members.
Section 6.02 The Governing Board shall meet at least once a month. Members of the Governing Board shall determine the date and time of such meetings.
Section 6.03 A majority of Governing Board members must be present at any regular meeting before any official action, including approval or expenditure of funds, may be taken.
ARTICLE VII
GOVERNING BOARD AND ELECTION OF OFFICERS
Section 7.01 There shall be a Governing Board composed of the President, Vice-President, Secretary, Treasurer, and three (3) to six (6) directors, one of which may include the past president, all of whom shall be members of the Club. Said directors shall serve a term of one (1) year. The election of the directors shall follow the rules as set forth in Section 7.02 hereof.
Section 7.02 The Governing Board shall be elected by the general membership of the Club at the May general meeting. The officers of the Club shall be elected by the general membership of the Club at the May general meeting. Said officers shall serve a term of one (1) year, said term to begin in June following their election.
Section 7.03 The officers and duties of each shall be as follows:
(a) PRESIDENT, who shall preside over all general meetings; have the power to call special meetings in accordance with Article VI hereof; preside over all Governing Board meetings, elections, and shall sign all correspondence relating to the Club; shall appoint committee chairmen for all committees; and is eligible to cosign club expenditures of funds.
(b) VICE-PRESIDENT, who shall preside over all general meetings, special meetings, and Governing Board meetings in the absence of the President; and shall be eligible to co-sign club expenditures of funds.
(c) SECRETARY, who shall keep minutes of each regular and special meeting; shall handle any correspondence relating to the Club or its activities at the direction of the President or acting President; shall be eligible to sign membership cards, and to co-sign all checks for expenditures of funds; shall also act as Parliamentarian for the Club.
(d) TREASURER, who shall make all deposits, be eligible to co-sign for all checks for expenditures of funds, record all transactions involving Club funds, shall prepare a report to be read at each meeting; shall make available all books and records to any paid member upon request.
Treasurer shall renew California State Charitable Trust Registration annually no longer than one month after the end of the accounting period. The accounting period is August 1 through July 31.
Treasurer shall be responsible for filing a separate Nonprofit Raffle Report for each raffle conducted during a reporting year. Reports are due on or before September 1st. (Monthly is most efficient.)
Treasurer shall be responsible for making accounting books available at the completion of the fiscal year to a professional accountant for the filing of the Federal and State Non-Profit Tax Reports.
(e) MEMBERSHIP CHAIR, who shall maintain a list of all voting members, issuing and signing cards and receipts upon receipt of dues for membership.
(f) DIRECTORS, three to six of whom shall be elected by the general membership in accordance with Section 7.02 hereof, with the past President serving as director.
(g) ATHLETIC DIRECTOR, or his representative shall be present at all Governing Board meetings in a nonvoting capacity.
ARTICLE VIII
EXPULSION & SUSPENSION OF OFFICERS & MEMBERS
Section 8.01 Any officer or member of the Club may be expelled or suspended from membership for conduct detrimental to the name or welfare of the Club, such expulsion or suspension working a vacancy in any office then held by such member. Written charges shall be filed with the Governing Board and signed by a member or members of the Club in good standing. A date for the hearing by the Governing Board shall be set, at which time the accused person shall have the opportunity to be heard in person or by representative. Notice of such hearing shall be delivered personally to the accused and must contain written copy of charges. The Governing Board must vote in favor of expulsion or suspension by a two-thirds (2/3) vote of the members thereof to make such action effective. The expelled or suspended member shall have the right to appeal such decision to the Club as a whole, and upon demand of such member, made with in ten (10) days after notice of the vote of the Governing Board. If the action of the Governing Board is not sustained, the accused shall be restored to all rights and privileges of membership. The accused shall have no vote at such general meeting, but shall be given the opportunity to be heard in his or her defense or by representative, and the Governing Board may present such evidence as it sees fit in support of its action.
Section 8.02 Any officer of the Club may be suspended or expelled from his office for any of the following reasons: neglect of duties pertaining to his or her office or for conduct detrimental to the name or welfare of the Club. The suspension or expulsion will work a vacancy in any such office. The procedures for such suspension or expulsion are identical to those set forth in Section 8.01 hereof.
ARTICLE IX
FUNDS AND FUND RAISING
Section 9.01 The Governing Board shall hold judicial power in determining qualifications for and expenditure of the funds.
Section 9.02 Funds are to be used for the activities of the Greyhound athletic program. They may also be used for financing fund-raising events, purchasing supplies necessary for the operation of the Club, and for the publicizing of Club related or sponsored activities.
Section 9.03 All checks shall be signed by any two (2) of the eligible co-signers. A new signature card shall be prepared immediately should an eligible co-signer leave the Club.
ARTICLE X
TERMINATION OF ASSOCIATION
Section 10.01 Should this Club ever be terminated or abolished for any reason, whether by voluntary or involuntary action, or by operation of law, then all of the assets of this Club, of whatever type or character, shall be distributed as follows and in the order of priority indicated.
First: Payment of all obligations, claims or liabilities against this Association, except the claims of the members of this Club, to a liquidation dividend: that unless these obligations are paid directly, funds to satisfy these obligations shall be deposited in a banking institution to secure the payment of these obligations.
Second: Any assets remaining after payment of obligations as set out above shall be distributed to an organization for the promotion of the athletic program at the Healdsburg High School.
ARTICLE XI
AMENDMENTS
Section 10.01 Amendments to these By-Laws must be presented at a general meeting of the Club, read thereat and carried by a two-thirds (2/3) majority of the members present and voting.
I, the undersigned, certify that:
I am the presently elected and acting secretary of GREYHOUND BOOSTER CLUB, a California nonprofit association: and the attached By-Laws, consisting of three pages are the By-Laws of this corporation as adopted at meeting of the Governing Board held on _______________.
____________________________
SECRETARY